01 Country cap reference table
All major EU national codes with current per-HCP-per-day and per-meal caps, updated quarterly.
Pharma MICE Compliance Pack
Companion workbook to the article. 8 components, ready to use.
How to use this pack: Each component below addresses a specific lever from the article. Use them in sequence or pick the ones relevant to your event. All editable, all printable. Operational guidance from Easy RFP — confirm with qualified counsel for any contract decision.
02 RFP brief template (pharma)
Brief structure with cap language and required hospitality disclosures.
03 Per-HCP cost calculator
Spreadsheet: room + F&B + ancillaries / HCP count, checked against country cap.
04 Pre-contract compliance checklist
12-step checklist run before signing: jurisdiction, code, category, cap, calculation, documentation, transparency officer, signature.
05 Scientific justification template
Drop-in language for documenting why a venue selection above cap is medically/logistically necessary.
06 Congress hospitality carve-out memo
Memo explaining when the carve-out applies and when it does not.
07 Audit-readiness file structure
Folder structure for the procurement file: brief, contract, cap calculation, justification, disclosure confirmation.
08 Spouse exclusion language
Standard language for separating spouse costs from event total.