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Camila's Playbook · v1 · May 2026

Exec Offsite: Villa vs Hotel 2026 Decision

Cost calculator, logistics deltas, insurance gap, privacy score, decision tree.

Persona note. "Camila" is a composite of in-house event leads at US SaaS companies between Series B and D running the SF/EU corridor. Operational guidance only. Not legal or financial advice; confirm with qualified counsel and finance team before applying to your contracts.
How to use this decision tool: Items 1-4 are use-case framing. Items 5-8 are cost. Items 9-11 are logistics. Items 12-13 are privacy. Items 14-15 are catering. Items 16-17 are the decision tree. The article at exec-offsite-european-villa-vs-hotel-2026-decision covers the methodology.

01 Headcount band: 20-50

02 Use case: exec offsite, leadership team

03 Use case: customer advisory board

04 Tuscany vs Provence

05 Cost: villa rental nightly

06 Cost: hotel block nightly

07 Cost: catering villa vs hotel

08 Cost calculator: 30-pax 3-day

09 Logistics: ground transport

10 Logistics: WiFi + AV

11 Logistics: insurance gap

12 Privacy score: villa wins

13 Privacy score: hotel risk

14 Catering: villa = chef + sourcing

15 Catering: hotel = menu + minimum

16 Decision tree: pick villa if

17 Decision tree: pick hotel if

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