How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €159/month, which is €1,908/year on monthly billing. The 35% annual discount drops the annual rate to €1,240/year. An Agency tier (€319/month, 15 seats) is also available.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Yes — Easy RFP offers a 14-day free trial with full Pro access, no credit card required.

AV Tech Requirements Checklist — 30-Point Pre-Event (Free)

✅ Interactive checklist Free 🔖 Save state in browser

AV failure is the most common day-of disaster. This 30-point pre-event checklist runs through every category of risk — connectivity, audio, video, power, backup.

AV problems happen at minute 5, then accumulate. By minute 30, the event is half-broken and the team is in crisis mode. This checklist runs the AV walk-through 7-14 days before the event so problems get caught while there's still time to fix.

0/30 complete

Connectivity (5)

Wi-Fi capacity test with N concurrent devices
Hard-wired backup for stage / podium
Cell signal in main room (some venues are dead zones)
Network isolation (presenter network ≠ attendee network)
Bandwidth: minimum 50 Mbps up + 50 down for hybrid

Audio (6)

Lapel mic count (1 per simultaneous speaker + 2 backup)
Handheld for Q&A audience
Podium mic with cough button
Speaker placement (no echo, no dead zones)
Audio recording capability
Volume calibration for room size

Video / projection (5)

Screen size proportional to room (1:6 rule = back-row distance ÷ 6 = screen height min)
Projector lumen output (5000+ for daylit rooms)
Confidence monitor for stage
Live streaming setup if hybrid
Multi-camera if recording professionally

Power + backup (5)

Power circuit capacity for AV gear
UPS for production critical equipment
Backup laptop with presentation pre-loaded
Backup mic (lavalier always fails — 100% backup needed)
Generator backup for outdoor / remote venues

Tech personnel (4)

Dedicated AV tech on-site duration of event
Tech rehearsal scheduled 2-3 hours pre-event
Run-of-show document shared with AV team
Speaker handoff briefing (who hands lapel mic, when)

Pre-event walk-through (5)

How this checklist works

Tick items as you work through them — your progress saves automatically in this browser (no account, no signup). Print the entire checklist as a PDF for offline use, or share a link to your in-progress checklist with a colleague. Reset clears everything.

AV tech requirements checklist