How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €159/month, which is €1,908/year on monthly billing. The 35% annual discount drops the annual rate to €1,240/year. An Agency tier (€319/month, 15 seats) is also available.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Yes — Easy RFP offers a 14-day free trial with full Pro access, no credit card required.

Hotel Contract Review Checklist 2026: 28 Clauses That Decide Liability

✅ Interactive checklist Free 🔖 Save state in browser

Most planners scan a hotel contract for total cost and miss the clauses that decide who pays when something goes wrong. This 28-point review covers attrition, cancellation, force-majeure, payment terms, and the fine-print landmines.

A hotel contract is risk allocation in legal language. When the event runs perfectly, the contract doesn't matter. When something goes wrong (cancellation, attendee no-shows, weather, illness), the contract decides who eats the cost. This checklist is the one we run on every contract before signing.

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Pricing — confirm what you're actually paying (7)

Per-room rate matches what was quoted
Service charge % stated explicitly (not 'industry standard')
Tax % stated explicitly + on what (rooms only? F&B too?)
F&B minimum spend matches quote
AV pricing matches quote (or marked as preferred-vendor pass-through)
Resort fees / urban fees / destination fees disclosed
Parking validation cost / mechanism

Attrition — the most common dispute area (5)

Slippage % at 30 days (target: 80% or better)
Slippage % at 14 days (target: 50% or better)
Slippage % at 7 days (target: 20% or better)
Definition of 'attrition' (rooms only? F&B too? meeting space?)
Reuse rights — if room block doesn't fill, can you reduce the F&B minimum?

Cancellation + force-majeure (5)

Force-majeure includes pandemic, public health authority advisory
Force-majeure refund timeline (push to 30 days)
Voluntary cancellation right at 14 days for 50% refund
Reschedule right within 12 months at original rate
Definition of 'cancel for cause' (what triggers 100% refund)

Payment terms (5)

Deposit schedule (typical 25/50/25 split)
Final payment timing (typical 7 days post-event)
Acceptable payment methods (wire? card? terms?)
Late-payment interest rate
Currency lock if international event

Indemnification + liability (4)

Liability cap (your max exposure)
Indemnification mutual (not one-way against you)
Insurance requirements (yours + theirs)
Hotel waiver of subrogation

Operational fine print (4)

Guarantee count deadline (typical 72h pre-event)
Substitutions allowed (chef changes menu — your right to reject?)
Sound restrictions (some venues cap dB at 90 — kills DJ events)
Branding restrictions (signage, logos)

How this checklist works

Tick items as you work through them — your progress saves automatically in this browser (no account, no signup). Print the entire checklist as a PDF for offline use, or share a link to your in-progress checklist with a colleague. Reset clears everything. For the city-specific playbook, see the contract penalty-stack visualizer.

Hotel contract review checklist — the 28 clauses that matter