How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €159/month, which is €1,908/year on monthly billing. The 35% annual discount drops the annual rate to €1,240/year. An Agency tier (€319/month, 15 seats) is also available.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Yes — Easy RFP offers a 14-day free trial with full Pro access, no credit card required.

BAFO Negotiation Checklist — Free, Interactive Tool 2026

✅ Interactive checklist Free 🔖 Save state in browser

Best-And-Final-Offer rounds are leverage moments. This checklist walks through the prep, the conversation, and the post-call follow-through to maximise your savings without poisoning the relationship.

BAFO works when 2-3 hotels are within 5% of each other on composite score. Tell them all that they're tied. Ask each for one revised quote in 48-72h with one improvement. This checklist preps you for the conversation and ensures you don't leave money on the table.

0/25 complete

Pre-BAFO preparation (5)

Confirm 2-3 hotels are within 5% on composite score
Identify each hotel's likely flexibility area (rate vs concessions vs F&B vs AV)
Set your maximum acceptable price (walk-away number)
Identify which concessions matter most (€ value to you)
Schedule BAFO calls within 24h window

BAFO call structure (each hotel) (6)

Open: confirm they're a finalist + you have multiple comparable bids
State the gap: 'You're €X above the leading quote'
Ask for one improvement: rate, concession package, F&B credit, or extra night
Set deadline: 48-72h for revised quote in writing
Don't reveal competitor identity
Don't share competitor's exact number

Concessions worth asking for (9)

% rate reduction (3-7% typical achievable in BAFO)
Complimentary suite for organiser
Increased comp room ratio
F&B credit (usable across catered events)
Welcome amenity for attendees
Late checkout for all rooms day-of-departure
Free Wi-Fi (sometimes premium tier)
Parking discount or comp
Premium beverage upgrade (house → premium tier)

Decision + close (5)

Score revised quotes against original criteria
Confirm winner with internal stakeholders
Decline runners-up gracefully (preserve relationship)
Send acceptance with revised contract request
Lock contract within 5 business days post-BAFO

How this checklist works

Tick items as you work through them — your progress saves automatically in this browser (no account, no signup). Print the entire checklist as a PDF for offline use, or share a link to your in-progress checklist with a colleague. Reset clears everything.

BAFO negotiation checklist