How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €159/month, which is €1,908/year on monthly billing. The 35% annual discount drops the annual rate to €1,240/year. An Agency tier (€319/month, 15 seats) is also available.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Yes — Easy RFP offers a 14-day free trial with full Pro access, no credit card required.

Hybrid Event Tech Checklist — 38 Items, Free Interactive

✅ Interactive checklist Free 🔖 Save state in browser

Hybrid events fail when they're treated as in-person + a streaming tax. This checklist treats hybrid as two equal-priority audiences with different tech needs.

The mistake in hybrid events is treating virtual attendees as second-class. Bandwidth, camera quality, audio pickup, engagement tooling, run-of-show pacing — all need to be designed for both audiences from the start. This checklist ensures both audiences get a Tier-1 experience.

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Network + bandwidth (5)

Hard-wired internet to streaming setup (no Wi-Fi for stream)
Minimum 50 Mbps up for HD streaming
Backup cellular hotspot or LTE bonded modem
Network isolation (presenter ≠ attendee Wi-Fi)
Stream test at venue 24h before event

Camera + video (5)

Multi-camera setup (front, side, audience)
Camera operator dedicated to stream (not split duties)
Confidence monitor for presenters showing what virtual sees
Lower-third graphics ready for speaker IDs
Pre-recorded backup of any critical content

Audio for hybrid (4)

Beam-forming or dedicated mics for each speaker
Audio capture from audience (Q&A audible to virtual)
Audio levels balanced room sound vs presenter
Echo cancellation on virtual side

Platform + engagement (5)

Streaming platform tested (Zoom Webinar / Hopin / Bizzabo / etc.)
Q&A integration (virtual questions surface to in-person)
Polling tool live for both audiences
Chat moderator for virtual attendees
Networking tooling for virtual attendees

Run-of-show pacing for hybrid (5)

Breaks shorter than in-person-only events (virtual fatigue)
Camera cuts every 5-7 minutes for visual variety
Virtual attendee shoutouts during breaks
Recap moments for late-joiners
Recording deliverable confirmed (timeline for delivery)

How this checklist works

Tick items as you work through them — your progress saves automatically in this browser (no account, no signup). Print the entire checklist as a PDF for offline use, or share a link to your in-progress checklist with a colleague. Reset clears everything.

Hybrid event tech checklist