Pre-event 30-day countdown checklist
The 30 days before an event is when most things go wrong if not actively managed. This countdown checklist organises the work in 4-week blocks so nothing slips through the cracks.
Event execution failures rarely come from missing one big thing — they come from accumulating small misses across registration, AV, F&B, transport, materials, communication. This checklist breaks the 30-day countdown into weekly blocks with the items that need to happen each week.
Week 1 — 30 to 21 days out (7)
Week 2 — 20 to 14 days out (7)
Week 3 — 13 to 7 days out (7)
Final week — 7 to 1 days out (7)
Day-of essentials (7)
How this checklist works
Tick items as you work through them — your progress saves automatically in this browser (no account, no signup). Print the entire checklist as a PDF for offline use, or share a link to your in-progress checklist with a colleague. Reset clears everything.
Next steps
Combine this with our 14-section RFP template and the contract review checklist for a complete sourcing workflow. If you'd rather automate this, try Easy RFP free.