Speaker + talent coordination checklist
Speaker coordination is the second-most-common event failure point (after AV). This checklist runs the speaker pipeline from invite to on-stage handoff.
Speakers cancel, content arrives late, briefs get misread, technical requirements get lost. Each failure cascades into a stressed day-of moment. This checklist runs speaker coordination as a structured pipeline so issues surface 14+ days out, not 14 minutes before stage time.
Speaker invite + confirmation (8+ weeks out) (5)
Brief + content (4-6 weeks out) (6)
Logistics (2-3 weeks out) (5)
AV + tech (1-2 weeks out) (5)
Day-of handoff (5)
Post-event (5)
How this checklist works
Tick items as you work through them — your progress saves automatically in this browser (no account, no signup). Print the entire checklist as a PDF for offline use, or share a link to your in-progress checklist with a colleague. Reset clears everything.
Next steps
Combine this with our 14-section RFP template and the contract review checklist for a complete sourcing workflow. If you'd rather automate this, try Easy RFP free.