RFP Completeness Scorer

⚡ Live calculator Free · No signup Target: rfp checklist

By Easy RFP Team · Last reviewed: 2026-05-27

You sent the RFP — and one hotel asked about VAT, another about force majeure, a third didn't mention attrition at all. Each clarification email adds 2-3 days to the timeline. The fix is to ship a complete brief on day 1. This scorer runs through the 14 fields every European MICE

Quick answer: A complete hotel RFP brief covers 14 fields: dates, attendees, room block, F&B, AV, location, attrition, cancellation, cutoff, comp rooms, force majeure, VAT, response deadline, scoring criteria. Briefs scoring <70/100 produce inconsistent hotel responses; 90+/100 produces directly-comparable quotes ready for scoring.

RFP needs, gives you a 0-100 completeness score, and tells you exactly what's missing — so the next email out is the final email out.

Live calculator

Inputs

Results

Completeness
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Toggle fields to score your brief
Fields covered—
Critical missing—
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How to read your result

Score 90+ means send it. 70-89 — fix the critical missing fields (attrition, cancellation, room block, F&B, deadline) before sending; everything else can be in the contract phase. Below 70 — pause and rebuild; the clarification emails will cost more time than fixing the brief now. For the city-specific playbook, see the AI prompt-to-brief generator. For the city-specific playbook, see the 100-point hotel proposal scorecard. For the city-specific playbook, see the MUST/NICE/SKIP vendor framework.

3 next steps

  1. Use the brief generator to auto-fill missing fields.
  2. Send the brief, then track each hotel's response with the scorer.
  3. Read RFP step-by-step.

Related reading on Easy RFP

Frequently asked questions

What are the 5 critical fields?

Attrition allowance, cancellation curve, room block + nights, F&B needs, and response deadline + format. Missing any of these blocks comparable hotel responses.

Why are weights different?

Attrition and cancellation are weighted heaviest (10 each) because they're the contract clauses that cause the most post-signing pain. Easy add-ons like 'comp rooms asked' weigh less.

Should I share my scoring criteria with hotels?

Yes — transparent scoring (e.g. 'we score on rate, attrition, F&B min, location, sustainability') gets hotels to push on the right levers.

What if my event is too small to need all 14 fields?

Below 30 pax / 1 night, you can skip force majeure and VAT (still useful). Everything else applies.

Can I customise the field weights?

Not in this free version. Easy RFP's paid tool allows custom weighting per event template.